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About Google Calendar Sync with Schedulista
About Google Calendar Sync with Schedulista

Set a two-way sync between your Schedulista calendar and Google Calendar

Matt Tucker avatar
Written by Matt Tucker
Updated over a week ago

Schedulista offers a number of integrations with other software and services to aid with your business. To help manage your availability, you can sync with your Google Calendar account.

Unlike subscribing to an iCalendar (iCal) feed, this offers two-way synchronization. Appointments/events from both calendars will appear on both calendars.

Benefits of the Google Calendar Sync

  • Block out time on your schedule with Google Calendar appointments/events

  • Near-instant update of appointments and events

  • Import multiple calendars from a single Google Calendar account or multiple calendars from multiple Google Calendar accounts

  • Export your Schedulista calendar to a single or to multiple Google Calendar accounts

The sync allows you to import any of the calendars listed under the My calendars section on the menu on your Google Calendar account.

Note: Calendars listed under the 'Other calendars' section of the menu 
on Google Calendar cannot be shared in the sync because these
calendars are not owned by your Google Calendar account. They are
shared or subscribed to from other sources and have limitations on
being shared from your account to other accounts or other calendars.
These calendars will not appear in the list of calendars to import.

The Google Calendar mobile app does not separate calendars into these two sections; everything is listed alphabetically. Make sure to check your Google Calendar account on the web if you don't see a calendar listed in the Google Calendar mobile app on the list of available calendars to import in Schedulista.

Google events on your Schedulista calendar:

Google events appear on your Schedulista calendar(s) as grey appointment tiles. Grey tiles with solid white borders are Busy Google events that block out time on your schedule. Free Google events have dashed white borders and do not block out time on your schedule. Events details appear on the grey tiles.

All-day Google events with Free status appear at the top of the day on the Schedulista calendar. All-day Google events with Busy status will block out the whole day in Schedulista.

For privacy, any other users on multi-user accounts who have access to a user's calendar that is synced to a Google Calendar will see a generic Google Calendar Appointment title on that user's calendar instead of any event details.

Schedulista appointments on your Google Calendar:

A new calendar labeled Schedulista is added to the My calendars section of the menu on your synced Google Calendar account. All exported Schedulista appointments appear there.

Appointments include the title of the service, duration, client name, client contact information, appointment location, and appointment notes. If using the Zoom service integration, the Zoom meeting join link will appear in the location field. A class service will be labeled CLASS in the title.

Making changes to appointments:

To make changes to an appointment or event, you must do so on the calendar on which it was originally set. Any changes made to Schedulista appointments on Google Calendar, including any appointments added to the Schedulista labeled calendar on Google, will automatically revert the next time the calendar syncs.

A link to the appointment in Schedulista appears in the event description to help easily make changes.

An error message will appear when trying to save a change to a Google event in Schedulista.

More information

Setting up the sync (Follow the 3 steps):

Additional sync setup:

More sync information:

Removing the sync:

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