Each provider can specify his/her work hours (see provider settings). But work hours only set the start and end time of each work day. Many folks will want to block time out of their schedule for the following:

  • taking a lunch or break
  • splitting the work day into separate shifts
  • setting long-term time off, such as vacation/holiday, maternity/paternity leave, or sabbaticals and leaves of absence

In Schedulista, you can accomplish all of this using repeating personal appointments.

Blocking out Lunchtime

Let's say you work Tuesday through Friday 9:00 am to 5:00 pm, and 1:00 pm to 5:00 pm on Saturdays. Here's how you can block out a one-hour lunch between 1:00 pm and 2:00 pm every day that you work:

(1) Go to your Calendar

(2) In the Week or Day view, click on a 12:00 pm time slot to bring up the New Appointment dialog box

(3) Leave "Personal" selected as your Service

(4) Select "1 hour" from the Duration drop-down menu (or however long you'd let to set your lunch for)

(5) Select "Weekly" from the Repeats drop-down menu

     (a) For Repeats on, check (T), (W), (T), (F), (S)

     (b) For Repeat every, leave "1 week" selected

     (c) For Ends, leave "Never" selected

(6) Type "Lunch" into the Appointment Notes text field (optional)

(7) Click "Save"

Working split shifts or split days

Similar to blocking out time for lunch, if you work days where you have two (or more) blocks of availability, you can split your work day with a personal appointment.

Let's say you work a block between 9:00 am and 12:00 noon, then you come back and work between 3:00 pm and 6:00 pm. First, you'll set your work hours for the days you work for a full day starting at 9:00 am and ending at 6:00 am.

Setting your work hours

(1) Go to your Calendar

(2) Click on the gear icon in the upper right

(3) Select "Work Hours" from the menu

(4) Set your work hours to start at 9:00 am and end at 6:00 pm

(5) Click "Save"

Setting personal appointments to split the day

(1) On the calendar in the Week or Day view, click on the 12:00 pm time slot to bring up the New Appointment dialog box

(2) Leave "Personal" selected as your Service

(3) Select "3 hours" from the Duration drop-down menu

(4) Select "Weekly" from the Repeats drop-down menu

     (a) For Repeats on, check (T), (W), (T), (F), (S)

     (b) For Repeat every, leave "1 week" selected

     (c) For Ends, leave "Never" selected

(5) Type a note like "Split Day" or "Unavailable" in the Appointment Notes text field (optional)

(6) Click "Save"

Blocking out long-term time off

This is perfect for vacations/holidays, extended travel, maternity or paternity leave, sabbaticals, or other extended leaves of absence.

Let's say you work Monday through Friday 9:00 am to 5:00 pm. You're leaving on vacation/holiday for the end of the year, starting December 24th and don't want to accept appointments during that time.

(1) Go to the Calendar and find the day your vacation/holiday starts (in our example, December 24th)

(2) In the Week or Day view, click on the time slot for when your day normally starts (in our example, 9:00 am)

(3) Leave "Personal" selected as your Service

(4) Select "14 hours" from the Duration drop-down menu

(5) Select "Weekly" from the Repeats drop-down menu

     (a) For Repeats on, check the days you normally work (in our example (M) (T), (W),           (T), (F), (S))

     (b) For Repeat every, leave "1 week" selected

     (c) For Ends, select "On" and choose the date the vacation ends (in our example,           February 1st)

(6) Type "Vacation" or "Holiday" into the Appointment Notes text field (optional)

(7) Click "Save"


keywords: schedule, availability, work hours, personal appointments, repeating personal appointments, block out time, break, lunch, split shift, split day, vacation, holiday, maternity, paternity, leave, sabbatical, time off, calendar

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