Managing changing weekly schedules

Setting work hours for frequently changing schedules

Matt Tucker avatar
Written by Matt Tucker
Updated over a week ago

Schedulista is designed to support a regular weekly work schedule, but you are able to adjust your availability by blocking time out of your schedule with personal appointments. You can manage your availability through the web dashboard, as well as the Schedulista mobile app.

Schedulista can still help if your work schedule changes week to week.

If the bulk of your work schedule is the same but your start and end times change week to work, you can use a combination of the regular weekly work schedule and personal appointments to set your schedule for the changes.

This is best accomplished by setting your work hours for as broad availability as possible. Then, personal appointments can be used to tweak your schedule from week to week.

Step 1 - Setting work hours

(1) Go to your Calendar

(2) Click the gear icon in the upper right

(3) Select Work Hours from the menu

(4) Set the earliest time you'd start each day and the latest time you'd end each day

(5) Click Save

Step 2 - Setting personal appointments

(1) Click on the date & time you'd like to start blocking out time for the week

(2) In the New Appointment dialog, leave Personal selected as the service

(3) Select the Duration of the personal appointment from the drop-down menu

(4) For the Repeats field, select Daily from the drop-down menu

     (a) For the Repeat every field, leave 1 day selected

     (b) For the Ends section, select the occurrences option and type the number of
          occurrences for that week

(5)(optional) Type something in the Appointment Notes text field to identify the blocks

(6) Click Save 


If in a month you work 10:00 am - 6:-00 pm the first week, 8:00 am - 4:00 pm the second week, 9:00 am - 5:00 pm the third week, and 9:00 am - 7:00 pm the fourth week, you could set your work hours from 8:00 am to 7:00 pm.

To tweak your available hours from 10:00 am to 6:00 pm for the first week, you could set repeating personal appointments on Monday through Friday from 8:00 am to 10:00 am and from 6:00 pm to 7:00 pm.

Note: You can name the personal appointment "Off" or "Off Hours" or "Unavailable" in the Appointment Notes to differentiate the appointments

For the second week, the personal appointments could be set for a three-hour block from 4:00 pm to 7:00 pm so that the available hours will be from 8:00 am to 4:00 pm.

For the third week, you could block out 8:00 am to 9:00 am, as well as a two-hour block from 5:00 pm to 7:00 pm, to be available from 9:00 am to 5:00 pm.

And for the fourth week, just a one-hour block from 8:00 am to 9:00 am will make you available from 9:00 am to 7:00 pm.

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