Schedulista is designed to support a regular weekly work schedule, but you are able to adjust your availability by day and block time out of your schedule. You can manage your availability through the web dashboard, as well as the Schedulista mobile app.

Key aspects of availability

  • Availability is the amount of time on your schedule you wish to offer services to your clients
  • Manage availability with a regular weekly schedule, daily overrides ("Flex time"), and personal appointments
  • Availability is affected by scheduled service appointments (and the durations of your services) and set personal appointments
  • "Work hours" refers to your availability not necessarily your business hours of operation

Availability is managed on your calendar through the web dashboard or in the Schedulista mobile app.

You can set a regular work schedule to define your work hours for each day of the week you need to be available.

Daily overrides ("Flex time") allow you to change work hours on a specific day without affecting your regular work schedule. Overrides also allow you to take days off or make specific days available that you normally have off.

Personal appointments help you to block out time on your schedule when you are unavailable to offer services. Personal appointments can be used for doctor's appointments, or business meetings, or kid's soccer matches, or any personal or business event for which you need to block out time. Personal appointments can also be used for lunches or breaks, to split work days, or to take time off.

Note about work hours

Work hours are your range of availability and not necessarily your business hours of operation. Clients do not see your work hours on the scheduler. They see available appointment times based on your set work hours.

For example, your office hours might be 9:00 am to 5:00 pm, but you might regularly take an appointment at 5:00 pm that lasts past your office hours. You'll want to set your work hours to support the appointment time and the duration of that appointment.

If you offer a 5:00 pm appointment time for a 1 hour service, you'll want to set your work hours to end at 6:00 pm.

Availability and appointment times

What appointment times are available to clients are defined by your availability (work hours and booked appointments), set appointment times, and service duration.

Once your availability is set, you can define appointment times during your work hours on the Scheduling Policies page in settings.

More information

Regular weekly work schedule

Daily overrides

Personal appointments

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