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Mobile app: Splitting work days/shifts
Mobile app: Splitting work days/shifts

Using repeating personal appointments to create split work days

Matt Tucker avatar
Written by Matt Tucker
Updated over a week ago

The Schedulista mobile app for iPhone and Android is a companion to our web services to help manage your business and availability on the go.

Schedulista is designed to support a regular weekly work schedule, but you are able to adjust your availability by blocking time out of your schedule with personal appointments. You can manage your availability through the Schedulista mobile app, as well as on the web dashboard.

After your work hours are set, you can block off time on your schedule to split your work days into shifts by setting repeating personal appointments through the mobile app.

You can also split your work days on the web dashboard.

As an example, let's say you work a split day with a block between 9:00 am and 12:00 noon and one between 3:00 pm and 6:00 pm. 

Step 1 - Setting your work hours

First, you'll set your work hours for the days you work for a full day starting at 9:00 am and ending at 6:00 am.

(1) Tap on the Calendar Settings icon in the upper left corner (iPhone) or the upper right corner next to the Plus (+) sign (Android)

(2) In the Availability section on the Calendar Settings page, tap on the Regular work hours section

(3) Tap on which day you would like to adjust

(4) Tap on the From time to set the start of your work hours

(5) Adjust your time and tap Done

(6) Tap on the To time to set the end of your work hours

(7) Adjust your time and tap Done 

(8) Tap the back arrow at the upper left to go back to the Work Hours list

(9) (optional)  Repeat Steps 3 to 8 for each day you'd like to adjust

Note: You can select whether or not you want to make a day regularly open each week by tapping on the Open toggle at the top of the page.

(10) Once you've adjusted all of the days you need, tap Save

Step 2 - Setting personal appointments to split the day

(1) On the calendar, tap on a 12:00 pm time slot

(2) Select Personal in the Create Appointment dialog

(3) Tap Duration to change the length of the appointment to 3 hours

(4) Tap Repeats to turn on the function

(5) Tap Repeats every week to adjust the repeat settings

(6) On the repeat settings page, select each of the days of the week you work

After selecting the days, tap the back arrow to return to the appointment page.

(7) Tap Ends never to set when you'd like the repeating appointments to end

  • Ends Never - Repeats continue indefinitely until you stop them 

  • Ends After - Set a specific number of repeating appointments

  • Ends On Date - Set a specific end date for repeats

After selecting an end option, tap the back arrow to return to the appointment page.

(8) (optional) Tap the Notes section to enter "Split Day" or "Unavailable" or somethiing similar to identify the appointments

(9) Tap Save

What you'll see on your calendar

On your calendar, you'll see the red personal appointment blocks appearing each day you work to make you unavailable during that time on your schedule.

Clients will not see your split time in the scheduler, just that there is no appointment time available during that period.

Appointment times for split shifts

If you use a scheduling interval for your appointment times, the frequency begins at the start of your work hours for the day. You may need the interval pattern to change after the split in your day.

For example, if your interval is every 1 hour and your work hours start at 8:30 am, clients see appointment times at 8:30, 9:30, 10:30, 11:30, etc. If the day were split to a shift from 8:30-12:30 and a shift from 4:00-8:00, clients would see appointment times at 4:30, 5:30, 6:30, and possibly 7:30 depending on the service duration.

To make appointment times available every 1 hour starting at 4:00 pm for the second shift, you'll need to set specific appointment times rather than use the interval. You would set the specific times for 8:30, 9:30, 10:30, 11:30, 4:00, 5:00, 6:00, and 7:00.

You can set specific times for all services or by specific service.

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